DENT Instruments is a growing, 33-year young technology company in Bend. A leader in the energy information “green” sector, DENT manufactures energy metering and measurement equipment for customers all over the world. We include in our client list Fortune 10 companies as well as small electrical shops. We are keenly aware how our products help reduce energy use and improve efficiencies for the betterment of everyone.
The administrative assistant supports business needs in a variety of areas. They serve as the receptionist for visitors to our facility; play an integral role in the accounting functions; and, directly support the sales effort of the company.
Essential Functions
Office
Answer multi-line phone system and transfer to appropriate staff
Interact with customers via phone and email
Provide front office support including copying, faxing, mailing and filing
Maintain office inventory levels including supplies, beverages and snacks
Maintain and organize office/kitchen areas
Open, sort and distribute incoming mail, email and faxes
Plan, coordinate and handle staff events (birthdays, Holidays, special events)
Accounting
Investigate, code and process accounts payable
Maintain vendors information and set up new vendors as needed
Post accounts receivable payments and prepare bank deposits
Process credit cards
Follow-up on past due invoices
Process credit applications
Maintain/balance petty cash
Perform daily invoicing and email invoices to customers
Other duties as assigned
Purchasing
Assist in the purchasing of consumables and other items as identified by our operations director.
Investigate and resolve any open POs as part of month end duties.
Competencies
Business Acumen Communication Proficiency
Customer/Client Focus Problem Solving/Analysis
Results Driven Strategic Thinking
Education and Experience
Associate’s degree and 2+ years of related experience or high school diploma and 4+ years of related experience
Solid knowledge of MS Office (Word, Excel, PowerPoint) required
Proven effective verbal and written communication skills
Proven excellent level of interpersonal skills with the ability to work individually and on a team
Ability to work with confidential information, and
A high level of attention to detail required
Willingness to do what is necessary in multi-faceted role
Job Factors
Standard days of work are Monday through Friday; 40 + hours are expected weekly. Applicant must have a valid driver’s license; must be able to be insured as a driver by the Company’s carrier.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms and requires the ability to occasionally lift office products and supplies up to 20 pounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time as required by business needs. If specified duties listed on a formal Offer of Employment differ from those shown on this document, the Offer of Employment takes precedence.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this or any other DENT Instruments job.
Job Type: Full-time
Pay: $22.00 – $26.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Physical Setting:
Office
Schedule:
8 hour shift
Day shift
Monday to Friday
Supplemental Pay:
Bonus pay
Ability to commute/relocate:
Bend, OR 97702: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Associate (Required)
Experience:
Bookkeeping: 2 years (Required)
HOW TO APPLY
Interested candidates should email a cover letter and resume to jobs@dentinstruments.com. Please include “Administrative Assistant / Bookkeeper” as the subject of the email.
